Once your campus has established a PEP-AH Campus Team you are ready for action!
To help you implement the PEP-AH framework, follow these best practices for assessing, planning, implementing and evaluating initiatives as organized in the PEP-AH process.
The PEP-AH Process
The first step in the PEP-AH process, engaging a dedicated team, is covered elsewhere in this guide. There are four remaining stages in the process and each section below covers one key stage. These stages do not necessarily progress in a linear fashion. They are:
a) Engaging a dedicated team
b) Assessing what is already happening on your campus
c) Planning an initiative
d) Implementing an initiative
e) Evaluating an initiative
We recommend that campus teams do some upfront work to understand the place of alcohol on your campus, think through what protective strategies are currently working and assess what’s already happening to address alcohol harms. Your team might know about what is and has happened on your campus or might need to do a little digging to find out. This information can help guide your work in planning, implementing and evaluating initiatives as part of the PEP-AH framework.
This section of the toolkit is intended to help you think about how your Campus Team can sustain a comprehensive approach to address alcohol harms on your campus. We encourage you to continue to think through how you can engage a strong team around this work, assess what is happening on your campus in relation to alcohol, and plan, implement and evaluate new initiatives. The PEP-AH framework’s strategic areas include individual, environmental and system approaches. In our experience, individual approaches are more easily implemented than environmental or system approaches
It can be tempting to plan and implement an initiative without worrying too much about the future. We want to encourage you to get started, but it is also a good idea for your Campus Team to discuss how you can sustain initiatives on your campus over time, particularly in light of the fact that there will be regular turnover in the membership of your team.
In the PEP-AH Guide to Getting Started, we encourage considering extended team members. In planning your initiatives think about the following questions:
- Could your initiative be taken over by a specific, permanent group or unit on campus?
- Are there ongoing sources of funding for initiatives? Can you structure your initiative so that it could be eligible for this funding?
- If all members of your Campus Team were to leave campus suddenly, could a new Campus Team successfully repeat the initiative? What would you need to develop to help others to continue or repeat the work?
Continue to Plan
As your Campus Team continues to implement initiatives, it can be valuable to revisit planning documents like the logic model or indicators for initiatives. In the process of adapting your work you might find that your initiative looks very different from when you initially planned it and there is an opportunity to rethink what outcomes your adapted initiative might achieve. We have also found value in thinking about new initiatives by starting with tools like logic models and thinking through what indicators will help us to measure success early in the planning process.
Continue to Implement
As you continue to implement initiatives, we encourage you to keep using tools such as the Plan-Do-Study-Act cycle, and to collect information that will help with your evaluations.
Continue to Evaluate
Over time, you might find that you have new evaluation questions that you want to answer. Your Campus Team might become more interested in evaluating outcomes and the impact of your initiatives. It might also be appropriate to simply continue to collect the measures related to your indicators and use them in Plan-Do-Study-Act cycles as the extent of your ongoing evaluation.